Questions to Ask Potential Day-Of Wedding Coordinators

Are you starting the process of looking for a day-of coordinator, but not sure exactly how to determine who is the right fit? These questions will help you make the most of your meetings, and narrow down the options to find your top choice.


When exactly do your services start?

The term “day-of coordinator” can be a bit misleading. Most day-of coordinators will actually start around a month before the wedding day. See what the timeline would look like working with this professional so you know exactly what to expect.


How often should we expect to meet with you leading up to the wedding?

This will also give you a better idea of what your working relationship will look like leading up to the wedding.


What is your rate, and what is included in your day-of package? Do you require a deposit?

It is important to get a clear idea of not only the amount you’ll be spending but what exactly you’ll be getting for that amount. This will help you fully understand what will be handled on their end, and what you’ll need to take care of. Getting this information will also help you better compare professionals to determine which will be the best value for you.


Do you offer a la carte services?

Maybe you need a bit more help with certain tasks, but don’t want to commit to a full-service wedding planner. Many day-of coordinators offer additional services that can be added on to their standard package. If it is important to you, ask to see what they can offer.


What will we need to have done before we start working with you?

Since you’ll be doing the majority of the planning up to around a month before the wedding, it is a good idea to make sure your coordinator has everything they need once they are brought into the planning process. See what they’ll need from you so that you know what to expect – and so that everyone is on the same page.


Have you worked with our wedding venue before?

It is by no means necessary that your coordinator has experience with your venue. However, it can be helpful, as they’ll already have familiarity with the space and any policies you need to abide by.


How long have you worked in the industry? How many weddings have you coordinated?

You’ll probably want to be working with someone who has a good amount of experience under their belt, so it is a good idea to get an understanding of their background.


How many clients do you typically take on at a time? How many weddings will you be coordinating around our wedding date?

Keep in mind that coordinators often are working with multiple clients at a time, so it shouldn’t be an issue if you aren’t their only client – as long as they’re fully available for your rehearsal and your big day! By getting an idea of their average workload, you can ease your mind a bit and know that they can handle more than one wedding at a time.


Do you have a list of references you can provide?

It is always a smart idea to get the inside scoop from other couples who’ve worked with a coordinator. They’ll give you a better idea of what it is like working with this professional.


If you are in the process of planning your wedding, come to the next Georgia Bridal Show near you. You will have the chance to meet with professional wedding vendors of all talents who can help bring your vision to life!


Georgia wedding vendors, as well as other wedding professionals across the Southeast, can contact us about opportunities for exhibition and online marketing with Georgia Bridal Show.